INFORMATION



 
Conference Schedule

Registration will start on Sunday August 3rd, 2014 in the afternoon.

The opening session is scheduled to take place on Monday August 4th at 8:30;

the conference will end on Saturday August 9th at 10h.

Session hours are 8:30 - 12:30 and 14:00 - 17:30

Sessions of the conference will be held in the new ICISE conference Center.


 
Conference Facilities

The following equipment will be available:

  • video projector for computer presentations
  • internet access will be available at the conference site with a wireless hub.

 
Accomodation

Accomodation will be in the four star Seagull Hotel in Quy Nhon: it is guaranteed if your reservation is made before June 15th, 2014. After this date, if the Seagull hotel is full, you will be accomodated in an equivalent neighbouring hotel.

All sessions will be held in the new ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Sunday August 3rd, and will leave on Saturday August 9th in the afternoon.

Breakfast and dinner will be served in the hotel for all participants, while lunch will be served on the ICISE conference site. The cost per person (full board for 6 days) will amount to $270 US for a double room and $390 US for a single room.

If you wish to have alcoholic or soft drinks with your meals, these will be charged to your account by the hotel. The meals will include mineral water.

Payment for board and lodging should be done upon arrival either in cash or with your credit card (the latter will incur a small supplement).

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, August 3rd to Saturday, morning August 9th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday, August 3rd and leave after Saturday, August 9th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

 
Travel

TRAVEL

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).
As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Sunday August 3rd: Ho Chi Minh to Quy Nhon

Ho Chi Minh - SGN
06:00

Quy Nhon - UIH
07:10

Vietnam Airlines
VN 1392

Ho Chi Minh - SGN
15:00

Quy Nhon - UIH
16:10

Vietnam Airlines
VN 1396

Ho Chi Minh - SGN
14:45

Quy Nhon - UIH
15:55

VietJet Air
VJ 8320

Saturday August 9th: Quy Nhon to Ho Chi Minh

Quy Nhon - UIH
08:00

Ho Chi Minh - SGN
09:05

Vietnam Airlines
VN 1393

Quy Nhon - UIH
17:00

Ho Chi Minh - SGN
18:05

Vietnam Airlines
VN 1397

Quy Nhon - UIH
16:30

Ho Chi Minh - SGN
17:40

VietJet Air
VJ 8321

Sunday August 3rd or Monday August 4th: Hanoi to Quy Nhon

Hanoi - HAN
05:55

Quy Nhon - UIH
07:30

Vietnam Airlines
VN 1621

Saturday August 9th or Sunday August 10th: Quy Nhon to Hanoi

Quy Nhon - UIH
08:20

Hanoi - HAN
09:50

Vietnam Airlines
VN 1620

For those arriving via Hanoi, since the only dayly flight to Quy Nhon is very early in the morning, it may be wise to take a flight to Ho Chi Minh City and catch up there the afternoon flight to Quy Nhon.

In order to welcome you and organize your transfert from Quy Nhon airport to the conference hotel, please inform the conference secretariat of your flight number as well as the date and the arrival time in Quy Nhon.
Conference buses will be available at Quy Nhon airport on Sunday August 3rd (morning and afternoon flights) and Monday August 4th (morning flights).

Conference hotel address:
Hotel Hai Au : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.


 
Immigration / Visa

IMMIGRATION

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemption is granted to:

  • Citizens of Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.
  • Citizens of Phillippines for visits of 21 days at the maximum.
  • Citizens of Japan, South Korea, Sweden, Norway, Denmark, Russia and Finland for visits of 15 days at the maximum.

To obtain a visa Please inform the conference secretariat of your internet visa number and your arrival date and time at the entrance airport.

This internet visa procedure is cheaper but it does take some time (~ 60 min) at the airport immigration office, depending on the queue. Do not forget to have 2 passport photos and USD in cash with you as required by the internet visa service.
 
Registration Informations

Registration fee

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form

The deadline for registration and hotel reservation is July 1st, 2014.

The conference fee will be

 

Date of payment

Until June 15th , 2014

After June 15th , 2014

Participant

350 USD or 300 euros

420 USD or 350 euros

Accompanying member

120 USD or 100 euros

150 USD or 120 euros

The registration fee includes:
  • A copy of the proceedings for the participants.
  • Pick-up service from/to Quy Nhon Airport on Sunday August 3rd and Saturday August 9th
  • Social activities and Banquet
A special program for the accompanying members will be organized.

Payment

Payment can be made either
  • on line (the preferred method): click on this link FEES on-line payment
  • or by cash at the conference site
  • by interbank transfer; in that case, depending on whether you are sending the fee in euros or in dollars, you should transfer the fee to one of the following banks.
If paying in Euros

RENCONTRES DU VIETNAM
CREDIT MUTUEL
4 Place de la Poste
91440 Bures Sur Yvette, France
Bank Code: 10278, Branch: 06009
Account Number: 00020416301 Key: 44
IBAN: FR76 10278 0600 9000 2041 6301 44
BIC: CMCIFR2A
If paying in US dollars
(Please add $20 US for bank fees)

RECONTRES DU VIETNAM
HSBC BANK HANOI BRANCH
Pacific Place Building
83B Ly Thuong Kiet Street
Hanoi, Vietnam
Account Number: 002-389476-101
Swift Code: HSBCVNVXVHN
The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before July 1st, 2014.

 
Financial Support

Some limited accommodation funds may be available for young scientists from developing countries and from Eastern European countries. The application form for financial support should be filled in (including a short resume) and submitted. A letter of recommendation should be sent to:

J. Tran Thanh Van (jtrantv@gmail.com)

and copy to rencontres.vietnam@gmail.com

 
Social Events

Welcome cocktail on Sunday August 3rd at 19:00.

Excursion on Wednesday August 6th afternoon.

Conference dinner on Thursday August 7th evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Several post-conference Tours will be proposed for participants: their preliminary programs can be consulted on this web site. Please note that Tour 2 and 3 will be organized only if there are at least 5 persons for each tour.

It will also be possible to have a short (1-2 days) tour either before or after the conference. However, this will have to be arranged directly by the participant through a local travel agency. We will provide the link for a local travel agent in the near future.