Registration

Participants should register for the meeting online by October 20, 2025 at the latest through the registration page.

Registration fee

Before November 10, 2025 After November 10, 2025
Conference presenter
(without financial support) 		3 000 000 VND 5 000 000 VND
Attendee only 3 000 000 VND 5 000 000 VND
Student 1 500 000 VND 2 500 000 VND

The registration fee includes: conference registration and materials, banquet, lunches, and coffee breaks during the conference

Oral/poster presenters:

The standard duration for an oral presentation at iVCEES is 15-20 minutes, including Q&A, depending on the specific sessions. The duration for keynote presentations, including Q&A, is 30 minutes.

Posters should be in the A0 portrait format. For poster presenters, please print your poster and bring it to Quy Nhon

Visa formalities

Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).

You should apply for a visa at least 20 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.

Visa exemptions

All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):

  • Citizens from Chile and Panama for visits of 90 days at maximum
  • Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
  • Citizens of Russia for visits of 15 days at maximum.
  • Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
  • Citizens from Brunei and Myanmar for visits of 14 days at maximum.

Diplomatic passports

Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):

  • Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
  • Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.

Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.

E-Visas

From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:

https://evisa.gov.vn/

Processing time is between 3-4 working days and the visa costs US$ 25.

The E-visa requirements include:

  • A passport with six months’ validity
  • A photo in .jpg format of the full passport data page
  • A passport photo in .jpg format (4x6, white background, without glasses)
  • A valid international credit or debit card
  • An email address for support purposes
  • A temporary address within Vietnam
  • The dates of entry and exit into Viet Nam and the entry and exit points/airports

All participants are advised to use the official website to obtain an E-Visa for Vietnam: https://evisa.gov.vn/. When applying for the visa, please select the option Working or Business in the Purpose of entry box. If this option is not available, select "other" and specify "conference/summit."

In compliance with the regulations set by the Government of Vietnam, delegates attending the conference (excluding accompanying persons) are requested to not select 'Tourist' as the purpose of entry. Choosing 'Work' or 'Business' for your visa purpose will not affect your travel plans in Vietnam before or after the conference.
Participants are responsible for ensuring the correct purpose is selected, as inaccuracies may affect their stay and activities in Vietnam.

After 3 days, participants can check their visa status and download the visa which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc

If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com

Travel

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).

To take a flight to Quy Nhon, Binh Dinh, you need to find a ticket to Phu Cat airport (UIH).

As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

To get to Quy Nhon City/Hotel from Phu Cat Airport:

If you travel by group, a taxi is a good choice, as you can share the cost. Taxi fares from Phu Cat airport to Quy Nhon city range from ~200.000 to ~350.000 VND depending on the taxi company and the number of seats. Some options include Lado taxi, Mai Linh taxi, or Sun taxi.

If you travel alone and want to save money, you can take the airport bus from Phu Cat Airport to Quy Nhon City. The bus runs every 20 minutes, and the fare is 50.000 VND per person.

For any urgent matter, please contact Ms. Tra at +84 914322085 or Mr. The at +84 869259577 for assistance.

Accommodation during conference

Participants are expected to arrive on Monday, November 24, and depart in the afternoon on Friday, November 28.

The daily bus to ICISE will pick up and drop off participants in front of Seagull Hotel. The bus departs from Seagull Hotel at 8:00 a.m. every day. If you miss the bus, please take a taxi or grab to reach the ICISE center on your own.

For participants receiving financial support: If you are receiving financial support from the conference, please note that if you arrive after November 24 or check out before November 28, we cannot guarantee the availability of the accommodation and/or registration fee offered unless you inform us before November 10 via email to Ms. Tra (nguyen-thi.tra@usth.edu.vn) and receive confirmation from the organizing committee.

Hotel: Most conference participants will stay at Seagull Hotell (4-star). For those looking for accommodation during the conference, the ICISE center will offers a package at Seagull Hotel that includes:

  • 4 nights (single room, November 24 to 28) at Seagull Hotel (489 An Duong Vuong street, Quy Nhon city, Binh Dinh, Vietnam);
  • Buffet breakfast (4) at Hotel;
  • Taxi/bus pick up from and to Phu Cat Airport.

Therefore, for participants who are not supported with accommodation, please visit hotel reservation link for more information on hotel booking.