Paper submission
To present your work at the conference, you may submit in one of two formats: abstract for poster presentation or a full paper and have an oral presentation. Go to paper submission to submit your work.
Registration
Registration fee
If you wish to participate in the conference, you should register as soon as possible using the on-line registration form
The conference fee will be
| Date of payment | Early Bird Until May 17 |
Standard After May 17 |
| Participant | 380 USD | 450 USD |
| Accompanying member | 130 USD | 150 USD |
Registration fee includes
- A copy of the proceedings for the participants.
- Pick-up service from/to Quy Nhon Airport on Monday June 29 and Friday July 3. (provide your flight information here!)
- Social activities and Banquet.
Accommodation package
Accommodation in a four star hotel with breakfast, lunch and dinner in Quy Nhon is guaranteed if your registration is made before May 10th, 2026.
All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.
Breakfast will be served in the hotel for all participants. Lunch and dinner will be served at ICISE (with few exceptions at a downtown restaurant). The cost per person (full board for 6 days) will amount to 360 USD for a double or sharing room and 525 USD for a single room. Cost per additional day is 130 USD for a double room (2 persons) and 90 USD for a single room.
Register and payment for board and lodging should be online in Vietnamese currency (VND) on acccommodation reservation page.
In unavoidable situations, payment can be made upon arrival in cash or by credit card (the latter will incur a small supplement).
Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, June 28th to Saturday morning July 4th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.
Visa formalities
Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).
You should apply for a visa at least 15 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.
Visa exemptions
All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):
- Citizens from Chile and Panama for visits of 90 days at maximum
- Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
- Citizens of Russia for visits of 15 days at maximum.
- Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
- Citizens from Brunei and Myanmar for visits of 14 days at maximum.
Diplomatic passports
Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):
- Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
- Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.
Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.
E-Visas
From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:
https://evisa.gov.vn/Processing time is between 3-4 working days and the visa costs US$ 25.
The E-visa requirements include:
- A passport with six months’ validity
- A photo in .jpg format of the full passport data page
- A passport photo in .jpg format (4x6, white background, without glasses)
- A valid international credit or debit card
- An email address for support purposes
- A temporary address within Vietnam
- The dates of entry and exit into Viet Nam and the entry and exit points/airports
All participants are advised to use the official website to obtain an E-Visa for Vietnam:
https://evisa.gov.vn/. When applying for the visa,
please select the option Working or Business in the Purpose of
entry box. If this option is not available, select "other" and specify
"conference/summit."
In compliance with the regulations set by the Government of Vietnam, delegates attending
the conference (excluding accompanying persons) are requested to not select
'Tourist' as the purpose of entry. Choosing 'Work' or 'Business' for your
visa purpose will not affect your travel plans in Vietnam before or after the
conference.
Participants are responsible for ensuring the correct purpose is selected, as
inaccuracies may affect their stay and activities in Vietnam.
After 3 days, participants can check their visa status and download the visa which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc
If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com
Airport transfers
There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhat airport : SGN).
To take a flight to Quy Nhon, Gia Lai, you need to find a ticket to Phu Cat airport (UIH).
As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.
Below is an indicative flight schedule. Please check before reservation.
Sunday, June 28, 2026
| From Ho Chi Minh SGN |
To Quy Nhon UIH |
Flight number |
| 06:00 | 07:10 | VietJet Air (VJ) – VJ380 |
| 06:00 | 07:10 | Vietnam Airlines (VN) – VN1392 |
| 10:00 | 11:10 | VietJet Air (VJ) – VJ382 |
| 13:50 | 15:00 | Vietnam Airlines (VN) – VN1394 |
| 18:15 | 19:25 | VietJet Air (VJ) – VJ384 |
| From Ha Noi HAN |
To Quy Nhon UIH |
Flight number |
| 11:20 | 12:55 | Vietnam Airlines (VN) – VN1623 |
| 14:40 | 16:15 | VietJet Air (VJ) – VJ437 |
| 17:30 | 19:05 | VietJet Air (VJ) – VJ439 |
Saturday, July 4, 2026
| From Quy Nhon UIH |
To Ho Chi Minh SGN |
Flight number |
| 07:45 | 09:00 | Vietnam Airlines (VN) – VN1393 |
| 11:40 | 12:45 | VietJet Air (VJ) – VJ383 |
| 15:35 | 16:50 | Vietnam Airlines (VN) – VN1395 |
| 19:55 | 21:05 | VietJet Air (VJ) – VJ385 |
| From Quy Nhon UIH |
To HaNoi HAN |
Flight number |
| 08:15 | 09:50 | VietJet Air (VJ) – VJ430 |
| 13:30 | 15:05 | Vietnam Airlines (VN) – VN1622 |
| 16:45 | 18:25 | VietJet Air (VJ) – VJ436 |
| 19:35 | 21:10 | VietJet Air (VJ) – VJ438 |
Conference Schedule
Registration will start on Sunday, June 28th, 2026.
The opening session is scheduled to take place on Monday, June 29th, 2026
the conference will end on Friday, July 3rd, 2026 in the afternoon
Session hours are 10:30–17:30
Sessions of the conference will be held in the ICISE conference Center.
Conference Facilities
The following equipment will be available:
- High-quality LED screen for computer presentation
- Internet access will be available at the conference site.
A wireless hub is installed and covers the whole conference building
Social Events
- Welcome cocktail and dinner on Sunday, June 28th, 2026
- Excursion on Wednesday afternoon, July 1st, 2026
- Conference dinner on Thursday evening, July 2nd, 2026
- Several post-conference Tours will be proposed for participants: a feeling of these can be seen on Tours page.
All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at
the hotel can help you.
Social events at ICISE
