Star Formation in Different Environments
August 11 to 15, 2025, ICISE, Quy Nhon, Vietnam
Conference Facilities
The following equipment will be available:
- video projector for computer presentations
- internet access will be available at the conference site.
A wireless hub is installed and covers the whole conference building
Registration Informations
Registration fee
If you wish to participate in the conference, you should register as soon as possible using the on-line registration form(this link will redirect to Rencontres du Vietnam's website)
The deadline for registration and hotel reservation is June 15th, 2025.
The conference fee will be
| Date of payment | Until May 30th , 2025 | After May 30th , 2025 |
| Participant | 450 USD | 520 USD |
| Accompanyng member* | 130 USD | 150 USD |
The registration fee includes:
- Pick-up service from/to Quy Nhon Airport on Sunday August 10 and Friday Saturday 16
- Lunches at ICISE
- Social activities and Banquet
- Conference organization
- *For accompanying person, the registration fee includes pick-up service, social activities and the banquet but not lunch.
Payment
Payment can be made either
- on line (the preferred method) - in that case, follow this link
- or by cash at the conference site
- by interbank transfer; in that case please send a email requesting the bank details to: Ms. Thao Do: rencontres.vietnam@gmail.com
The transfer should yhen indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before June 6th, 2025.
Hotel Reservation
We can offer accommodation in a four star - Seagull hotel.
Accomodation is guaranteed if your registration is made before June 15th 2025.
All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotels. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.
Participants will be expected to arrive on Sunday August 10th, and will leave on Saturday August 16th afternoon.
The hotel package includes a room, breakfast and dinner. Breakfast will be served in the hotels for all participants. Dinner will be served at ICISE (with few exceptions at a downtown restaurant). The cost per person (half board for 6 days) are
Hotel reservation is included in the registration form
Payment for board and lodging should be done online with Vietnamese currency VND : this link.
Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, August 10th to Saturday noon August 16th. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.
If you intend to arrive before Sunday August 10th or leave after Saturday August 16th, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com
Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.
Visa formalities
Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).
You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.
Visa exemptions
All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):
- Citizens from Chile and Panama for visits of 90 days at maximum
- Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
- Citizens of Russia for visits of 15 days at maximum.
- Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
- Citizens from Brunei and Myanmar for visits of 14 days at maximum.
Diplomatic passports
Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):
- Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
- Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.
Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.
E-Visas
From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:
https://evisa.gov.vn/Processing time is between 3-4 working days and the visa costs US$ 25.
The E-visa requirements include:
- A passport with six months’ validity
- A photo in .jpg format of the full passport data page
- A passport photo in .jpg format (4x6, white background, without glasses)
- A valid international credit or debit card
- An email address for support purposes
- A temporary address within Vietnam
- The dates of entry and exit into Viet Nam and the entry and exit points/airports
All participants are advised to use the official website to obtain an E-Visa for Vietnam: https://evisa.gov.vn/. When applying for the visa, please select the option Working or Business in the Purpose of entry box. If this option is not available, select "other" and specify "conference/summit."
In compliance with the regulations set by the Government of Vietnam, delegates attending the conference (excluding accompanying persons) are requested to not select 'Tourist' as the purpose of entry. Choosing 'Work' or 'Business' for your visa purpose will not affect your travel plans in Vietnam before or after the conference.
Participants are responsible for ensuring the correct purpose is selected, as inaccuracies may affect their stay and activities in Vietnam.
After 3 days, participants can check their visa status and download the visa which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc
If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com
Airport transfers
Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference).
There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).
To take a flight to Quy Nhon, Binh Dinh, you need to find a ticket to Phu Cat airport (UIH).
As there more flights from Ho Chi Minh to Quy nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.
Below is an indicative flight schedule. Please check before reservation.
Sunday August 10th, 2025
| From Ho Chi Minh SGN |
To Quy Nhon UIH |
Flight number |
| 06:50 | 08:00 | Vietjet Air - VJ380 |
| 07:05 | 08:15 | Vietnam Airline - VN1392 |
| 13:50 | 15:00 | Vietjet Air - VJ382 |
| 14:30 | 15:40 | Vietnam Airline - VN1394 |
| 18:35 | 19:45 | Vietjet Air - VJ384 |
| From Hanoi HAN |
To Quy Nhon UIH |
Flight number |
| 06:05 | 07:40 | Vietjet Air - VJ435 |
| 11:00 | 13:10 | Vietnam Airline - VN1623 |
| 15:05 | 16:40 | Vietjet Air - VJ431 |
Saturday August 16th, 2025
| From Quy Nhon UIH |
To Ho Chi Minh SGN |
Flight number |
| 08:25 | 09:30 | Vietjet Air - VJ381 |
| 08:55 | 10:10 | Vietnam Airline - VN1393 |
| 15:25 | 16:30 | Vietjet Air - VJ383 |
| 16:20 | 17:35 | Vietnam Airline - VN1395 |
| 20:10 | 21:15 | Vietjet Air - VJ385 |
| From Quy Nhon UIH |
To Hanoi HAN |
Flight number |
| 08:05 | 09:45 | Vietjet Air - VJ436 |
| 13:50 | 15:25 | Vietnam Airline - VN1622 |
| 17:05 | 18:45 | Vietjet Air - VJ432 |